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Air SS Catering Ltd Whistleblowing Policy 

airsscateringltd.co.uk 

1. POLICY STATEMENT AIR SS Catering Ltd ) is committed to conducting its business in an honest, ethical and transparent manner. From time to time however, all organisations face the risk of business falling below such standards. A culture of openness and accountability is essential to prevent such situations occurring and to address them in the correct manner when they do occur. 

The aims of this policy are:

● To encourage staff to report suspected wrongdoing as soon as possible, in the knowledge that their concerns will be taken seriously and investigated appropriately with their confidentiality respected at all times

● To provide all employees with guidance as to how to raise those concerns

● To reassure all employees that they should be able to raise genuine concerns in good faith without fear of reprisals, even if they turn out to be mistaken 

2. WHO IS COVERED BY THE POLICY? All individuals working at all levels of the organisation, including senior managers, officers, directors, employees, consultants, contractors, trainees, homeworkers, part-time and fixed-term workers, casual and agency staff (collectively referred to as employees in this policy). 

3. WHAT IS WHISTLEBLOWING? 

Whistleblowing is the disclosure of information which relates to suspected wrongdoing or dangers at work. This may include: 

• Criminal activity 

• Miscarriages of justice 

• Danger to health and safety

• Damage to the environment

• Failure to comply with any legal or professional obligation or regulatory requirements 

• Bribery

• Financial fraud or mismanagement

• Negligence 

• Breach of our internal policies and procedures including the AIR SUPPORT SERVICES  Code of Ethics

• Conduct likely to damage AIR SUPPORT SERVICES ’s reputation

• Deliberate concealment of any of the above matters 

A whistle-blower is a person who raises a genuine concern in good faith relating to any of the above. If you have any genuine concerns related to suspected wrongdoing or danger affecting any of AIR SUPPORT SERVICES ’s activities (a whistleblowing concern) you should report it under this policy.

This policy should not be used for complaints relating to your own personal circumstances, such as the way you have been treated at work. In those cases, you should use the grievance procedure in place in your organisation. If you are uncertain whether a concern is within the scope of this policy, you should seek advice from the AIR SS Catering Compliance Team via the email address (whistleblowing@Airsscatering .co.uk). Alternatively, you can submit your concern to the dedicated whistleblowing email address (whistleblowing@airsscatering .co.uk). 

4. RAISING A CONCERN

AIR SS Catering Ltd encourages employees, as a first step, to speak to their line managers. They may be able to agree a way of resolving your concern quickly and effectively. In some cases, they may refer the matter to the AIR SS Catering Compliance Team. Where the matter is more serious, or you feel that your line manager has not addressed your concern, or you would simply prefer not to raise the issue directly with your line manager for any reason, concerns can be referred to the AIR SS Catering  Compliance Team as per the contact details above.

5. CONFIDENTIALITY 

Employees are not encouraged to make disclosures anonymously as a comprehensive investigation may be more difficult or impossible if further information cannot be obtained from you. It is also more difficult to establish whether any allegations are credible and have been made in good faith should an anonymous disclosure be made. It is however AIR SS Catering intention that employees feel able to voice whistleblowing concerns openly. If you want to raise your concern confidentially, every effort will be made to keep your identity secret and to handle your report with discretion.

6. INVESTIGATION AND OUTCOME 

AIR SS Catering Ltd  is committed to conducting any investigation in a timely, objective and thorough manner. Once you have raised a concern, an initial assessment will be carried out to determine the scope of any investigation. You may be required to attend additional meetings in order to provide further information. In some cases, an investigator or a team of investigators may be appointed including employees with relevant experience of investigations or specialist knowledge of the subject matter. The investigator(s) may make recommendations for change to enable us to minimise the risk of future wrongdoing. AIR SS Catering will aim to keep you informed of the progress of the investigation and its likely timescale. You will be informed of the outcome of the investigation however, sometimes the need for confidentiality may prevent us giving any specific details of the investigation or any disciplinary action taken as a result. You should treat any information about the investigation as confidential. If it is concluded that a whistle-blower has made false allegations maliciously, in bad faith or with a view to personal gain, the whistle-blower may be subject to disciplinary action. 

7. IF YOU ARE NOT SATISFIED 

The outcome you are seeking cannot always be guaranteed. It should be noted however that your concern will be dealt with fairly and in an appropriate manner. By following this policy, you can help us to achieve this. If you are not satisfied with the manner in which your concern has been handled, you may contact the Company HR Manager (whistleblowing@airsscateringltd.co.uk). Whistleblowing Policy